ZBRRA

Minutes of Ward meeting 14th October 08

November 29th, 2008

 

Minutes of the Ward 2 Area Sub-committee held on 14th October, 08

Driftwood Estates office at 15H30
 
1          Welcome         E Wium acting as Chairperson
2          Apologies        R Hofmeyr
3         Attendence     Engela Wium, Neil Wallace and Wendy Balcomb
 
4         New Members

Despite requests to Louis Bezuidenhout to elect a Ski Boat Club committee member to attend Ward meetings – nobody was forthcoming

E W to discuss this with Nigel Simmonds

WB to ask the Neighbourhood Watch to send a rep to ward meetings

 
5          New Year
It was agreed that the major concerns on the day were

5.1       Security and safety

5.2       Access to and from beach area for cars and pedestrians

5.3       Crowd control in roads and on beaches

5.4       The supply of services to the visitors, water, toilets, additional refuse bins

It was agreed that the Neighbourhood Watch would be asked to arrange meetings with the local authority - Protection Services, SAPS and Alpha Security to plan for the movement of traffic in and out of the town and all aspects of security.

2.4 would be the responsibility of Beach Control
E W to discuss this with Steve Honeysett.
 
6          Water
There was no reaction to our letter to iLembe.

Agreed that E Wium is to send a letter to the Public Protector regarding non-compliance in dealing with our request for a meeting.

EW said that we had two shut down of supply for maintenance in the past month

Gerald Jack believed that piped water from Sundumbili/Tugela project would reach Zinkwazi in 18 months.

 
7          Security

The new Neighbourhood Watch committee has made good progress in getting many new members signed up to contribute to Alpha’s patrol of the village

 
8          Beach Restoration
In hand for next year
 
9          Coast Care
New Working for the Coast contract not yet finalized
 
10        Service Deliver

Zinkwazi has never looked worse. Storm water drains, verges and roads are in a state of disrepair. WB letter to Civils and Parks dep. unanswered.

New contracts for maintenance of verges to start on 20th October. 

 
 
 
11        Alien Vegetation

Steady progress of alien invader removal on private properties and at Flamiingo park.

EW to assist WB with contact details of owners to offer services to clean overgrown properties.

 
12        Future meetings at Brauckmann house

It was agreed that for several reasons it was inappropriate for meetings

 
13        Lease of Mini Mall

The tender committee had repeatedly postponed meeting relating to the tender. They have request from EW a floor plan to match the existing floor plan. Suspected that the delay may be related to zoning of the premises, - commercial as opposed to community use.

 
14        Matters arising

14.i      Basket weavers.   It was agreed that owner B Shepstone at 1 Sea gull rd,  should be advised that the basket weavers, when in the village, reside on his premises.  

14.ii      Dogs & Cats. Uncontrolled dogs in the streets were of concern. Pam Bridges advised that her 3 alsasian dogs were littering streets by breaking open garbage bags. Several reports that residents were afraid of being attached by the same dogs.

Agreed that SPCA to be consulted and dogs to be impounded

The number of cats have increased in the village. Residents to be notified that they should take measures to minimize those on their own premises.

 
15        Closure
The meeting ended at 17H50

16. Date of next meeting to be arranged.

 
Signed
 
Chairlady……………………………………………………….
E Wium
 
 
 
 
 
 
 
 

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Mintues of Ward Meeting - 25th August 08

August 28th, 2008

 

Minutes of the Ward 2 Area Sub-committee held on 25th August, 08 at the home of Mr T Brauckmann of 72 Glen Drive at 18H00
 
Present: E Wium, T Brauckmann, Cnl Pakkies, R Hofmeyr, N Wallace and W Balcomb
Apologies: E Halcomb, T Werner, L Bezuidenhout.
 
Welcome by E Wium acting as Chairperson thanked T B for the use of his home as a venue.
Agreed that Councillor Pakkies should be the chairperson. In her absence the chair would be filled by E Wium as acting chairperson until a full committee was established and an election held. In the interim EW proposed as Chairperson by N Wallace and seconded by R Hofmeyr.
 
Resignation were received and accepted from E Halcomb, W Bezuidenhout, T Werner, and T Brauckmann (to take effect at the end of the meeting)
 
Election of new Ward Rep
Clr Pakkies suggested that until a full committeeis elected, W Balcomb act as the second ward rep along with E Wium. Nominated by N Wallace and seconded by R Hofmeyr.  It was agreed that vacancies on the committee should be filled with committed representatives from the Ski Boat Club and Security and other parties who have expertise in the area’s we have openings. It was pointed out by Terry, that the Clr was allowed to appoint people and that is why it is better to approach the right people for the portfolio’s prior to elections.
Suitable candidates are to be approached before the next meeting. Their selection is to be discussed by Cnl Pakkies with Madame Speaker V Luthuli.
It was agreed that representation should also be from the Business, Local Community, Youth, and Conservation bodies.
 
Portfolios
In order to facilitate the functions of the two ward reps it was decided to create portfolios which would be allocated to each ward rep to administer. They in turn would have the assistance of members of the ward committee in carrying out their mandate.
Civils – roads, servitudes, storm water drains, signage. W B and R H
Parks and Grounds – public areas, verges, admiralty WB and RH
Beach Issues and Coast Care – WB and rep from Ski Boat Club + 1 other
Conservancy and Estuarine management – WB and N W + EW
Security – WB and rep from the Security committee.+ EW
Water - EW + NW
Business – EW + 1 other
Community projects – RH + EW
Tourism – EW + 1 other
IDP – WB + RH
 
Communication
An effective means of communication necessary.  The ZBRRA website address to be made know as ward and community issues are posted on this for all to read.
A comprehensive data base to be compiled from ZBRRA, Ward, Security, Letting and Estate Agents necessary. This would be made available to any association with community issues at heart but not for distribution but available on request to ward committee in writing. WB to approach agent M Prain and request that her staff compile the collective data base
Notice Board.  The existing ZBRRA notice board at the Mini Mall was found to cause a bottle neck at the shop door. This is to be moved to beside the existing ward board at the car parking. WB requested that part of the board to allocated to uniform, post card size community adverts. Zinkwazi business would in this way have some exposure. WB and Margo Thiel to manage the boards.Neil to approach Gordon for key to ward board.
 
Water
Letter drafted by N W to Ilembe was approved. It was agreed that Ilembe should be given an ultimatum to attend a meeting at which all the ward committee and the technical staff of Ilembe be present to address the unresolved issues of reticulation and to outline proposals of their action plan and to explain the future proposed upgrade of the system. Meeting to be held with in 2 weeks.
EW explained that she had been told that water from the Tugela would be available by pipeline to Zinkwazi from 2011.
 
Lagoon Lodge
The application for amendment of plans in the N. C Courier was as a result of a KDM technical error related to density of the complex. E W stated that her concern was for the availability of sufficient water for yet another development. R Hofmeyr explained that ZBRRA had registered as an interested party, expressed concern about some issues including water. The questions raised had been satisfactorily answered and the issues under discussion were resolved.
 
Security
It was suggested that the newly founded Security Fund committee engage a dynamic PRO to encourage residents to contribute to the fund and to handle ongoing fundraising
 
Beach Restoration.
W B reported that the reps from Ski boat club, Ward and ZBRRA and Di Jones an environmentalist met with Hantie Plomp who has been tasked by Carlos Mendes to compile a wish list from Zinkwazi. The collective ideas were put to KDM and were approved. Hantie’s comprehensive minutes are available in our website.
Their promise to start by December problematic since holiday makers will be in the village. WB to request work cease over the holiday period. Immediate attention be given to the dangerous tarred precipice which has developed overhanging the beach.
Suggested that once beach restoration iscomplete we could work towards Blue Flag status.
 
IDP
Council Pakkies suggested that WB attend the first IDP meeting at 10am on wed 27th August. Thereafter to assess if they are of benefit to our community and to select from the literature which meetings are relevant to our area.
 
IDP meetings in Stanger. 
Coast Care to be restructured. Staff to be trained and their mandate will be extend into admiralty and servitudes to beach. Proposed privatization of the management of staff yet undecided.
 
New Year
It was agreed that all the committee and the Security committee meet with Mr Phiri the deputy director of technical services in KDM to express concerns related to New Year in the village. R Hofmeyr to arrange the meeting. Access, security and improved amenities such as toilets, water and bins to be on the agenda.
 
AIP
The environmental work done to eradicate alien plants has progressed well under ZBRRA supervision. Access to property owners contact details has delayed completion of work. W B to contact Mava Mtanta of Town Planning to suggest that KDM contact owners of the badly affected properties to insist they clear their properties of category 1,2 and 3 alien plants or suggest they contact ZBRRA to facilitate this.
 
Lease of the Mini Mall.
Pam Govender is handing this. E Wium informed that the tender is to go out in three weeks. It was agreed to endorse the future lease of the Mini Mall to E Wium and C du Bernard jointly.
 
The next ward sub-committee meeting will be held at the beginning of October.
T Brauckmann offered his home as a venue for future meetings
 
The meeting closed at 20H00
 

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Minutes of Ward meeting - 9th July 08

August 28th, 2008

  

Minutes of the Ward 2 Area Sub-committee held on 9th July 08 at the home of Mr T Brauckmann of 72 Glen Drive at 18H00
 
Present: E Wium, T Brauckmann, Cnl Pakkies, R Hofmeyr, N Wallace and W Balcomb
Apologies: E Halcomb, Proud
 
Welcome by E Wium acting as Chairperson thanked T B for the use of his home as a venue
 
Resignation of Frances Barnard noted.
Cnl Pakkies requested a signed hard copy of resignation.
 NW to ask F B  to reconsider her resignation as she was a valued member of the ward committee.
 
Communication
An effective means of communication necessary. 
Ward reps, Ski Boat club and ZBRRA to collectively share requests from the general public on their concerns. 
A comprehensive data base is necessary whereby information from ward and ZBRRA can be sent to community. 
Resolved ZBRRA willing to share its data base.
 N W to request Frances do the same in the interests of the village. 
ZBRRA to establish a section on their website : www.zbrra.org to display resolutions taken at ward meetings  for public access
Engela offered to have a suggestion box at her shop.
Cnl Pakkies stressed that one member of the ward should attend monthly IDP meetings. WB agreeable.
 
Water
Engela outlined the responsibility of Umgeni and that of Ilembe. 
Umgeni was congratulated in its effective management at all levels. 
Mr Gerald Jacks in particular had been very proactive in managing the upgradeof the old infrastructure of pumps and meters etc. 
Umgeni had also offered to replace all the pipes (incl reticulation pipes) in the village on behalf of Ilembe. 
Ilembe’s ineffective management was a source of frustration. Despite continuous hollow promises to address the outdated system and a substantial loss of water and therefore revenue through leaking pipes and meters, Ilembe were still not motivated to address the problem.  
Rob Hofmeyr was requested to assist EW draft a letter to Ilembe. Should Zinkwazi’s complaints not be addressed the help of the Public Protector would be sought. 
NW will contact the Umgeni Project Engineering division head in Pietermaritzburg to see if there was anyway they could assist in getting Illembe to approve Umgeni Water involvement in restructuring the reticulation system.
 
Security
NW explained that he had had discussions with James Gilleran and TW regarding taking over the Financial management of the Neighbourhood Watch now that TW and family were leaving Zinkwazi. The ZBRRA accounting system can easily set up a separate “co” and handle this. This had been agreed in principal with details to be worked out when TW was back in Village. EW to be involved in this as her network of customers is essential for the fund raising needed.
Further discussions were underway lead by James Gilleran to establish a business plan for the neighborhood watch and to incorporate a separate committee of experts and involved parties to run the neighborhood watch as a separate and independent unit
 
Beach Restoration and Control
After a meeting with Hantjie Plomb, it is understood that Beach Restoration is on track and will be dealt with.
The Coast Care project is to be redefined and improved. Funds are available from DEAT and controlled by KZN Wildlife to keep the beaches clean. Contracts are to be awarded to handle beach restoration and cleaning, the removal of alien weeds and rehabilitation of the dune forest, the maintenance of servitudes. Local labour to be engaged and trained to this end.
WB to communicate with Alex for more detail on this project. 
EW suggested WB and Eve Halcomb liaise with Alex re possible assistance with training of staff for the project.
RH suggested that ZBRRA’s environmental officer could assist in this.
 
New Year
EW noted that Nkwazi drive is so congested on 1st Jan that vehicles come to a standstill. 
In the interests of personal safety and security it is necessary to limit the number of vehicles which come into the village on that day.
Suggestions were:
That pedestrians alight at the entrance and walk to the beach
That a limited number of taxis be permitted to transport commuters Black Rock park and back.
That only local taxis, that normally serve Zinkwazi be used for this
Servitudes be monitored by guards for safety reasons
That local residents or resident visitors get a disc to permit their entry
Local residents be involved in the clean up of beaches on 2nd Jan
The above measures would:-
Allow the SAPS to patrol the roads with the possible involvement of Alpha
Give access to BRPark for water tankers to replenish supply of drinking water.
Give access to emergency services
Cnllr Pakkies suggested that Mr Phiri be consulted on his return from sick leave on the above
 
 
Service Delivery
RH complimented Billy for the ongoing effective removal of household and garden refuse.
Builders rubble on verges still a problem. 
EW to review the by-laws governing verges
Alien vegetation on public places such as verges not attended to by KDM. 
ZBRRA have made a start in clearing alien invaders from one public area on the ridge and several private properties. It is hoped that KDM will accept their involvement in tacking the parks as a project to upgrade the village.
Black Rock Park casurinas are to be removed slowly and to replaced by indigenous trees. To be discussed with Alex
Ongoing maintenance of servitude necessary. KDM Civils dept responsible for erosion and hard structures
TB suggested that surrounding property owners be encouraged to take authority over their adjacent servitude. 
 
General
Cuppa Cancer
TB asked for support in advertising a fundraiser at his home for cancer on Wednesday 16th July. It would be in the form of a social tea party which would be throughout the day. 
 
The meeting closed at 20H00
Meetings would be held monthly and the date to be decided on later

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